Subino vs Procore for subcontractors

Last checked 30 Oct 2026. I'm the founder of Subino, so read this as a comparison written by a vendor who has tried to be fair, not by a neutral reviewer. Every statement about Procore below links to the Procore page it came from. Software changes, so check those pages yourself before you decide.

What is Procore built for?

Procore describes itself as a connected global construction platform that unites all stakeholders on a project. Its home page groups its audiences as owners, general contractors and specialty contractors, among others. So a subbie can meet it in two ways.

1. As a collaborator on someone else's project. Procore's help centre says accepting an invitation is for people a company has invited, including a collaborator invited to work on the company's projects. On the money side, a builder's administrator can send an "Invite to Bill" so a contact can submit their own progress claim, and the claim sits against a commitment on that project. Procore's own guidance for the builder says to designate an invoice contact for each individual commitment, who can view and submit invoices for their assigned commitments. It also tells subbies to confirm the steps with the party that contracted them before submitting a claim in Procore.

2. As a specialty contractor with an account of your own. Procore has a page for subcontractors that covers:

• Field work. It says Procore is built for the field first, with a mobile app that lets foremen view drawings and log issues, and T&M tickets and daily logs to document work performed.
• Bids and project data. It also lists bid management, quality and safety, BIM and analytics for specialty contractors.
• Costs. A separate cost management page for subcontractors covers committed costs, change order pricing and pay applications with required backup.
• Users. It says every specialty contractor account includes unlimited documents, data and users.

One regional note for Australian readers: Procore's help centre says free company accounts are currently only available in the United States and Canada. It doesn't publish list prices either. Its pricing page says pricing depends on the products you need and the amount of construction you do, and sends you to a custom quote.

What is Subino built for?

Subino is estimating and job-cost software for subcontractors, built in a facade and cladding business. It follows the subbie's half of the job, from the tender to the last claim, in one system:

• Price on your own rates. The cost sheet prices labour, material, subbie and hire under your own cost codes, with waste, preliminaries and markup applied across the lot.
• The estimate becomes the budget. Awarding the job locks the contract to the winning revision, and the budget reads from that cost sheet, cost code by cost code.
• Committed cost when you order. Purchase orders against a cost code put committed cost on the job the day you order.
• Forecast while you can still act. Budget, variations, committed and actual cost on every code, with a forecast final cost and the profit remaining.
• Claims and variations against the contract. Progress claims by percentage complete against the scopes you priced, and variations the builder approves by link.
• A link the builder can just open. Send an order, variation or claim through the builder link and they answer it with no login. The answer lands back on the job with a timestamp.

Two parts are specific to cladding: panel drawings, which turn a site sketch into a CNC-ready DXF, and factory stock. Both can be kept out of the way if you don't need them.

How do Subino and Procore compare?

Each row says what each product publishes about itself. Read the source and judge the fit for your own business.

Where is Procore strong?

Be honest about what it does well, because it decides who should pick it.

• It is the project's shared record. Procore says it unites all stakeholders on a project. Its subcontractor page talks about aligning teams with the latest drawings, RFIs and models, which suits a job where everyone works from one set.
• Field tools. The subcontractor page puts a mobile app, daily logs and T&M tickets up front, and says the platform is built for the field first.
• Cost tools for a specialty contractor. Its cost management page covers committed costs, change order pricing and pay applications.
• No per-user count. Its pricing page says it will never charge you for adding more users.

What should a subcontractor check before choosing?

Don't compare feature lists. Take one job you've already priced and check whether each step works the way your business does:

1. Check whose project it is. If you're invited to the builder's Procore project, find out what you can see and do there. Procore's own guidance says to confirm the steps with the party that contracted you.
2. Check where your own price lives. Your tender, your rates, your markup and your revisions are yours. Is there a place for them that isn't an Excel template beside the software?
3. Check where your budget comes from. The won price should become your budget without re-typing, on your own cost codes.
4. Check where committed cost shows up. You want it against your cost code on the day you raise the order, not just against the builder's commitment to you.
5. Check how claims and variations reach the builder, and whether the builder's answer lands back on your job.
6. Check what your crew and office each see. Money should stay with the people who are supposed to see money.

Who should choose Procore?

Choose Procore if the builders you work for already run their projects on it and invite you in, or if you want a project platform of your own with bid management, daily logs, T&M tickets and cost tools for specialty contractors. If your biggest need is working inside the builder's shared record of the project, that is what it describes itself as.

Who should choose Subino?

Choose Subino if you're a subcontractor quoting head contractors, pricing on your own rates and cost codes, and claiming progressively against a contract. Especially if you're running an Excel template beside your current software to cover the estimate, the budget, the forecast or the claims. You can keep using a builder's Procore project when you're invited to one and run your own half in Subino. If you're in facade and cladding, the panel drawings and factory stock parts were built for you. I've written more about the subbie's half of the job in committed costs and forecast final cost and progress claims and variations.

How do you test both on a real job?

Run the same priced job through both. For Procore, its pricing page is where to ask for a custom quote. Subino's pricing shows what each plan includes.

For Subino, book a 15-minute demo and bring a job you've already priced. We'll put it through the cost sheet, award it, raise an order and build the first claim, so you can see whether you still need the spreadsheet.